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DEPUTY SUPPLY CO POOL - EMERGENCY UNIT

ES

Full Time
Operations

 

 

Do your skills and experience not precisely match the requirements? MSF-OCBA is an organization committed to promoting diversity and equity by providing equal access to professional opportunities. We understand that women, people of colour, indigenous individuals, members of the LGTB+ community, and other underrepresented groups often hesitate to apply for employment if they don't meet all the requirements. At MSF-OCBA, we strive to create a diverse, inclusive, and genuine workplace. Therefore, if you're interested in this position but your experience doesn't align perfectly with the selection criteria, we encourage you to apply anyway. You might be the ideal candidate for this or other positions.

 

MAIN PURPOSES  

Supporting the Logistics Coordinator or the Supply Chain Coordinator through delegated tasks and responsibilities, replacing him/her in his/her absence in coordinating the supply chain activities in the mission and participating and collaborating in the implementation of strategies and support to the field in accordance with MSF protocols, standards and procedures in order to enable the development of the mission and optimize the impact of the medical projects. 

 

TASKS/RESPONSIBILITIES 

  • Participating actively in the definition and monitoring of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and advising the Logistics Coordinator or Supply Chain Coordinator in the translation of the identified needs into objectives, priorities and resources needed for intervention 
  • Defining, monitoring, evaluating and ensuring the implementation of the strategies and overall supply activities in the mission, making adjustments where needed, according to MSF standards, protocols and procedures. This includes guaranteeing of the following:    
    • An efficient supply administration and provision of adapted tools to support the different supply activities 
    • Standardisation of warehouse management focusing on medical stocks and the interactions with the distribution points. (in case of integration of medical stock under Supply) 
    • Stability of supply activities within regular and emergency intervention of the concerned projects and manages field visits on regular basis to offer a permanent support to the direct and indirect supply stakeholders 
    • Validation of the use of the supply related third parties (suppliers, transport companies, freight forwarders,) proposed by the procurement officers, transport manager, together with the technical referents when needed 
  • Planning, supervising and implementing, in close coordination with the HR Coordinator, the associated processes (recruitment, training, briefing/debriefing, performance evaluation, detection of potential, development and internal communication) of the staff under his/her responsibility in order to ensure both the sizing and amount of knowledge required 
  • Ensuring technical support to his/her team as well as to all other teams in the mission 
  • Representing MSF in meetings with Authorities and other NGOs at the request of the Logistics Coordinator or Supply Chain Coordinator 
  • Performing tasks delegated by the Logistics Coordinator or Supply Chain Coordinator, as specified in his/her job description 

 

SELECTION CRITERIA 

  • Degree in Logistics, Supply Chain Management or a related field is required.  
  • Minimum of 2 years of professional experience as a Supply Manager or in a more senior supply management position.  
  • Previous field experience with Médecins Sans Frontières (MSF) is mandatory. 
  • Previous logistics experience will be considered an asset.  
  • Knowledge of supply chain management, supply administration and procurement procedures is required.  
  • Fluency in French and English (written and spoken) is required.  
  • Good computer literacy and strong leadership, teamwork and people management skills. 

 

CONDITIONS 

  • Location: in country programs. Homebased position when not deployed in country programs. 
  • For the position and if the candidate selected is legally resident in Spain, the salary will be at 34.912 € (Level 12 according to IRP2 as entry point). If the candidate selected is resident out of Spain, the compensation will be subject to the local pay scale applicable to that country.  
  • Full-time job. 
  • Contract duration: 1 year contract. 
  • Starting date: End of August. 

 

HOW TO APPLY  

  • To apply, please submit your CV and cover letter.
  • Closing date: 5th August, 23:59 CET (Central European Time). 

 

INFORMATION ABOUT RECRUITMENT PROCESS STEPS 

  • After the application deadline, the recruitment process usually takes between 6 and 8 weeks.  
  • All candidates will be informed once the process is closed. Due to the high number of applications, individual feedback cannot usually be provided.  
  • If you have not heard from us, it means the process is still ongoing and additional candidates may be contacted.  
  • A reference check will be requested in the final stages of the process. Candidates will be required to provide references from former employers using professional or corporate email addresses (personal email accounts such as Gmail, Yahoo, etc. will not be accepted).  

 

All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. 

 

 

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