APPLICATIONS SUPPORT OFFICER (BASED IN ANY MSF OCBA HUB) 1

CONTEXT OF POST

MSF-OCBA is continuously adapting processes and tools to improve efficiency, quality of data and information management. In the framework of the MSF-OCBA Strategic Plan and open knowledge objectives, the organization requires a high quality support to and evolution of its technical solutions (applications) available for the teams, both in the field and in the headquarters.

This position aims to strengthen the support provided to MSF OCBA to resolve incidents and standard requests of the applications included in the service catalogue. Specifically, this position will deliver a 1st level support mainly but not exclusively in relation to applications deployed to the Operational Departments (OPS, LOG, MED), i.e. with a high eHealth component (DHIS2 as Health Management Information System, Kobo and Solstice as electronic surveying tools, Odoo as Inventory Management or advanced Excel files for different purposes to name the main ones).

PLACEMENT WITHIN THE ORGANISATIONAL CHART

The Applications Support Officer will be placed within the Applications Team (Projects & IT Unit, P&IT). Through this, they will also work closely with:

• The eHealth Manager as functional/hierarchical supervisor.
• The members of the eHealth/Apps4Ops Team for 2nd line support.
• The P&IT Learning Referent.
• Members of the Client Departments (Medical, Logistics and Operational).

RESPONSIBILITIES AND MAIN TASKS

• Provide 1st line support to users of applications within the defined Service Level Objectives:
  • Serve as the 1st point of contact for all users seeking technical/functional assistance.
  • Correct classification of incident/requests received.
  • Perform remote troubleshooting through pertinent questions or diagnostic techniques.
  • Determine the best solution on that basis following standard guidelines.
  • Re-direct unresolved incident/service requests to 2nd level support.
  • Follow-up incident/service requests life cycle maintaining users aware of the progress.
  • Absorption of new tasks when a 2nd line incident/request becomes a standard procedure.
• Provide monthly written summaries on applications support (ticket resolution, classification of incidences…) through the selection, maintenance and use of relevant KPI (Key Performance Indicators).
• Maintain up to date configuration of ticketing tool.
• Create a knowledge database easily accessible by the users of the applications.
• Keep organized a list of procedures for resolution of incident/service requests.
• Support technical experts to maintain documentation related to the different applications (instructions, manuals, training modules).
• Support technical owners to maintain a list of evolutions/improvements of the existing solutions and to even identify new business and define functional needs.
• Stay up-to-date on latest status of deployed applications.

• Available to participate in training sessions (exceptionally, some of them might require travel to the field).
• Support the deployment of evolutions or new apps leading the communication with end users.
• Exchange with external Application Communities, Groups or external vendors whenever needed to comply with any of the above tasks.

SELECTION CRITERIA

Education and experience

• Bachelor’s degree in Computer Science, Information Technology or Engineering, or equivalent Technical experience or background.
• Experience in providing application and IT support for a diverse, non-technical, geographically dispersed user community.
• Excellent communication skills.
• Excellent organizational skills.
• Fluent English, both oral and written.
• Working proficiency in French and/or Spanish, both oral and written.
• Experience in writing user documentation.
• Knowledge of tools used as health data systems advantageous (DHIS2, Kobo, Solstice…)
• MSF experience is an asset. 

Technical Knowledge

• Experience on ticketing tools: Zendesk, Elixir… and support to applications. 
• High command of main O365 products (Word, Excel, PowerPoint, Teams…)
• Experience on administration of Windows systems.
• Advanced Excel programming is advantageous.
• Experience on tools for Development/Debugging WebApps (SQL, JavaScript, HTML5, CSS…) is an asset.
• Knowledge on task automatization. 

CONDITIONS

• Position based in any MSF-OCBA Hub: Bogotá, Amman, Dakar, Nairobi, Barcelona or Madrid. Final location will be subject to the employability of the preselected candidate (e.g., residency, work permit, etc.). For the rest of Spain Delegations as Bilbao, Sevilla and Valencia: Final location will be also subject to the availability of space at the time of the final selection.
• Contract type: permanent with a minimum commitment with the position of 3 years. 
• Full time job
• Annual gross salary: HQ-2B (12 monthly payments) + secondary benefits based on MSF-OCBA Reward Policy. Subjected to local conditions. 
• Starting date: immediately

HOW TO APPLY

• To apply, please, follow the link below and submit your CV and cover letter.
• Closing date: June 15th, 2025, 23:59 CET (Central European Time).

MSF is committed to achieving workforce diversity in terms of gender, race, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are encouraged to apply. We are committed to achieving a balanced gender distribution and therefore encourage women to apply.

All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.

Médecins Sans Frontières, as a responsible employer, under article 38 of “Ley de Integración Social del Minusválido de 1982 (LISMI)” invite those persons with a recognized disability and with an interest in the humanitarian area to apply for the above-mentioned position.