EMERGENCY SUPPLY COORDINATOR FOR THE EMERGENCY UNIT POOL (1 YEAR CONTRACT)

GENERAL CONTEXT
Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation. 
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. 

Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. 

The MSF movement is built around five operational directorates supported by MSF’s 24 sections, 24 associations and other offices together worldwide. MSF OCBA is one of those directorates. The operations are implemented by field teams and the mission coordination teams; together with the organizational units based in Barcelona, Athens and decentralised in Nairobi, Dakar and Amman. The field operations are guided and supported by 5 Operational Cells, the Emergency Unit and other departments supporting operations.  

GENERAL OBJECTIVE OF THE POSITION
Emergency responses fall under the responsibility of the Operations Department, specifically the Emergency Unit (EU). 

The operational plan is channelling most of its energies and capacities to-wards providing lifesaving and comprehensive care for victims of acute and protracted conflict and violence, emphasizing high quality interventions and the safety and dignity of patients. In doing so, OCBA will have Emergency response to acute needs at the forefront of our organizational priorities and culture, in a range of 20 to 30% of our operational volume. 

We will continue improving timely and appropriate emergency response in conflicts, to outbreaks and to acute nutritional crises.

REPONSIBILITIES 

• To guarantee the respect of the general humanitarian policy of OCBA.
• To ensure the highest possible quality standard of the intervention in accordance to the medical, logistic, supply, financial, human resource and communication policies of OCBA.
• To ensure a rapid & qualified supply chain deployment of the intervention plan. 
• Overall contribute to develop the expertise of OCBA.
• To conduct supply support activities at HQ level & Regional Emergency offices when required. 

MAIN ACTIVITIES: 

Response to emergencies

• Participating actively in the definition and monitoring of the annual project planning and budgets.
• Provides support to logistics, medical & financial emergency coordinators for orders follow up, stocks updates, expiry dates, consumptions, expenses, etc.
• Participating actively in defining the Emergency response strategy in terms of supply (HR Set-up, Procurement strategy, Simplified procedure…),.and translating the identified needs into objectives, priorities and resources needed for intervention.
• Responsible for defining, implementing and revising the supply strategy of the mission together with the coordination team according to the mission’s context and the operational needs, in line with MSF’s protocols, policies and guidelines.
• Responsible for monitoring the efficient implementation of the overall supply procedures (demand planning, procurement, importations and exportations, warehousing, distribution and transversal activities) and the use of tools to support the different supply activities, proposing adjustments when needed.
• Responsible for anticipating risks linked to the supply chain, defining action plan to mitigate those risks and implement it through a long-term strategy involving specialists (finance, legal…)
• Responsible for the stability of supply activities within emergency interventions.
• Responsible for performing regular assessment of the supply chain ensuring that permanent support to the direct and indirect supply stakeholders is available and defining adjustments when necessary.
• Final responsible for validating the use of the supply related third parties (suppliers, transport companies, freight forwarders, etc.) together with the technical referents when needed.
• Representing MSF in meetings with Authorities and other NGOs.
• Act as a focal point for definition, planning and implementation of intersection projects (mutualization, integrations, merging) and ensuring communication with various stakeholders and Participating in the drafting / revision of the MoU / SLA of the mission.
• Responsible for the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, division of task, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for. Defines job profiles & participates in selection of all supply staff.
• Responsible for the proper flow of communication within the mission (supply teams, Op, Med and support dpts) and with external stakeholders (suppliers, ESC, authorities…)
• Analyzing supply chain activities through reporting and KPI while proactively communicating and collaborating with key stakeholders and proposing corrective and preventive actions Overall responsible for the quality and accuracy of data linked to the supply chain as well as the availability and optimization of mission Supply chain guidelines and SOPs.
• Hands on support during the opening of a new intervention:  Follows up international, regional & local supply process, evaluates potential supply markets at local & regional level , identifies the best transport options at local, regional & international level for all freights , organises the logistic stock and provides logistical support to pharmacy staff for adequate storing, packing and pharmacy management, ensures the necessary measures to avoid theft or any type of damage to MSF properties  and ensures inventories are performed correctly. 
• When the mission doesn’t require supply coordination position, will work as Supply Manager under hierarchical and functional line with the LogCo.  
• Implement 1st finance and supply procedures in emergencies to procure goods maintaining control of budget and validations. 

SELECTION CRITERIA  

• Essential degree and specialization in Logistics/Supply Chain.
• Essential, working experience of at least two years in relevant jobs and previous hu-manitarian experience in MSF or other NGOs in developing countries.
• Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits in accordance to the nature of the project).
• Essential MSF experience of minimum 6 months as supply manager in emergencies. 
• Experience in managing supply chain teams.
• Fluent (master them as working language) in two of the three following languages: Spanish, English and/or French. Other languages are an asset.
• Availability to travel frequently & be based overseas.
• Availability to work in unstable contexts.

CONDITIONS 

• Location: Based in the field during interventions. 
• Salary defined by the MSF-Spain salary grid: Level 13 IRFG (pool UE conditions, IRP2).
• Contract duration: 1 year. 
• Full time job. 
• Starting date: ASAP. 

HOW TO APPLY

• To apply, please submit your CV and cover letter.
• Closing date: 9th July, 2025, 23:59 CET (Central European Time).

MSF is committed to achieving workforce diversity in terms of gender, race, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are encouraged to apply. We are committed to achieving a balanced gender distribution and therefore encourage women to apply.

All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.

Médecins Sans Frontières, as a responsible employer, under the¨Ley General de la Discapacidad de 2013 (LGD)¨ invite those persons with a recognized disability and with an interest in the humanitarian area to apply for the above-mentioned position.