Medical Stock Management Referent

GENERAL CONTEXT

Médecins Sans Frontières (MSF) is an international independent medical humanitarian action-driven organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation. The MSF movement is built around six operational directorates supported by MSF’s 21 sections, 24 associations and other offices together worldwide.

MAIN PURPOSE

Monitor, support, provide technical expertise and optimize pharmacy and medical stock management across 4 to 8 MSF OCBA country program to ensure effective, compliant, and quality-driven supply chain operations that support medical humanitarian activities.

CONTEXT OF THE POST

The Medical Stock Management Referent is part of the Logistics and Supply Chain Department and supports MSF OCBA missions in pharmacy and medical stock management.

This role involves monitoring and providing technical support to pharmacists responsible at country level, ensuring compliance with medical stock procedures, and optimizing supply chain processes. The role includes leading initiatives for continuous improvement, participating in IT system development, and capacity building of staff involved in pharmacy resources management. Collaboration with various departments is essential to address operational challenges and enhance medical stock management efficiency.

RESPONSIBILITIES AND MAIN TASKS

• Provide technical and management support to a portfolio of 4-8 Country Programs, ensuring effective monitoring and evaluation through regular feedback cycles and data analysis to enhance pharmacy operations and stock management.
• Oversee and guide Pharma Coordinator (or Mission Pharma) in the assigned portfolio, addressing progress and challenges while advising the Medical Coordinator and Medical Advisor of the Cell to ensure alignment with MSF’s operational goals.
• Validate and assess physical inventories and product selection processes, ensuring accurate consumption data is used for medical international order formulation to optimize stock levels and reduce losses.
• Promote and reinforce MSF OCBA pharmacy and medical stock management procedures across country programs to ensure compliance and standardization of practices.
• Lead and participate in optimization projects within the medical supply chain, defining priorities and conducting data-driven analyses to identify areas for improvement and enhance operational efficiency.
• Manage the functional ownership of the medical stock management IT systems, supporting its development and integration into operations to streamline data management and reporting processes.
• Design and deliver training programs for staff responsible for managing medical stocks, including pharmacists and medical coordinators to build capacity and ensure best practices are followed.
• Collaborate with HR to monitor pharmacy management positions and support the recruitment process for pharmacists, revising job profiles as necessary to ensure the right talent is in place for effective pharmacy management.
• Report and communicate findings and recommendations to the Medical Stock Management Coordinator to inform policy-making and continuous improvement initiatives within the organization.
• Engage in intersectional platforms to align and improve medical stock management practices.

SELECTION CRITERIA

• Degree in Pharmacy.
• Minimum 5 years of experience in pharmacy management.
• Experience in supply chain, GDP/GSP compliance, and people management.
• Minimum 3 years of experience with MSF at field level. Experience of minimum 6 months with OCBA at field level.
• Experience in supply chain systems and IT tools.
• Knowledge of pharmacy and medical stock management.
• Knowledge of MSF OCBA procedures and standards.
• Essential fluent English and good command of French. Spanish or Arabic desirable.

CONDITIONS

• Position based in any OCBA HUB (Preferred locations being Amman or Barcelona). Final location will be subject to the employability of the preselected candidate (e.g., residency, work permit, etc.).

• Duration of the position: one year with the possibility of extension.
• Full-time position.
• Annual gross salary: HQ - 4A level + secondary benefits based on MSF OCBA Reward Policy. Subjected to local conditions.
• Starting date: January 2nd 2026.

HOW TO APPLY

• To apply, please submit your CV and cover letter.

• Closing date: December 14th, 2025, 23:59 CET (Central European Time).

MSF is committed to achieving workforce diversity in terms of gender, race, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are encouraged to apply. We are committed to achieving a balanced gender distribution and therefore encourage women to apply.

All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.

Médecins Sans Frontières, as a responsible employer, under the¨Ley General de la Discapacidad de 2013 (LGD)¨ invite those persons with a recognized disability and with an interest in the humanitarian area to apply for the above-mentioned position.