PROJECT COORDINATOR: PAEDIATRIC DAYS ( BASED IN ANY MSF OFFICE)

MAIN PURPOSE

To lead the planning, coordination, and implementation of the Paediatric Days project, ensuring the successful delivery of project objectives, conferences, and related initiatives. The role ensures effective governance, stakeholder alignment, resource management, and communication to strengthen humanitarian paediatric knowledge sharing and collaboration across MSF and external partners.

JOB OVERVIEW

The Project Coordinator is responsible for the overall management and development of the Paediatric Days project. Working closely with the Steering Committee, Content Coordinator, sponsoring sections, and key stakeholders, the role drives project planning, governance, budget management, stakeholder engagement, and operational delivery. The position ensures that project activities, including the Paediatric Days conference and related learning initiatives, are implemented on time, within scope, and in compliance with MSF standards and policies. The role also leads communication efforts, manages project resources, and supports strategic partnerships that contribute to the advancement of humanitarian paediatric healthcare.

TASKS/RESPONSIBILITIES

• Define and coordinate the project strategy, planning cycle, governance framework, and implementation roadmap to ensure achievement of project objectives.
• Manage and monitor project resources, budgets, timelines, risks, and performance indicators to ensure efficient and compliant project delivery.
• Lead and develop the project team, overseeing recruitment, performance management, collaboration, and knowledge sharing to support high-quality results.
• Coordinate and facilitate governance bodies, including Steering Committee, sponsor, and project meetings, ensuring effective decision-making, reporting, and stakeholder alignment.
• Oversee and ensure the successful planning and delivery of the Paediatric Days conference and associated activities, achieving operational, logistical, and participant engagement objectives.
• Establish and maintain relationships with internal and external stakeholders, partners, service providers, and sponsoring entities to strengthen collaboration and project impact.
• Develop and implement communication strategies and visibility initiatives to promote project objectives, stakeholder engagement, and dissemination of knowledge.
• Ensure compliance and quality standards through effective documentation, data management, policy development, risk management, and adherence to MSF regulations and data protection requirements.

ROLE´S SPECIFIC ELEMENTS

• Coordinates an international, intersectional MSF project focused on humanitarian paediatrics.
• Supports the organization and delivery of a global conference involving MSF staff, policymakers, researchers, and external partners.
• Manages cross-sectional collaboration between sponsoring entities and participating MSF sections.
• Oversees communication channels including website, newsletters, social media, and internal engagement platforms.
• Ensures maintenance of key project documentation, governance records, risk assessments, agreements, and reporting frameworks.
• Supports the development of strategic partnerships and learning initiatives linked to paediatric health in humanitarian contexts.
• Works in a multicultural and geographically dispersed environment with extensive stakeholder engagement.

SELECTION CRITERIA

• Higher education qualification in Project Management, Business Administration, International Relations, Public Health, Communications, or a related field is essential. Desirable: Specialized training or certification in Project Management
• Minimum 2–3 years of experience managing projects.
• Experience coordinating multiple stakeholders and priorities within complex environments.
• Experience planning and delivering events, conferences, or similar large-scale initiatives.
• Desirable: Experience within MSF or international humanitarian organizations and/or Experience working in multi-entity or international matrix organizations.
• English and French are mandatory, Spanish desirable
• Knowledge essential :
  • Project management methodologies and tools.
  • Budget planning and monitoring.
  • Stakeholder engagement and coordination.
  • Communication planning and implementation.
  • Digital collaboration and information management platforms.

CONDITIONS

• Position based in one of MSF Offices.
  • Final location will be subject to the employability of the preselected candidate (e.g., residency, work permit, etc.).
• For level HQ-4B positions and if the role is based in one of our offices in Spain, the salary will be at € 47697.58. If the role is finally located at one of the OCBA regional hubs, compensation will be subject to the local pay scale applicable to that hub.

• Full-time.
• Contract duration: permanent.
• Starting date: December 2026.

HOW TO APPLY

• To apply, please submit your CV and cover letter 

• Closing date: 23 november, 23:59 CET (Central European Time).

INFORMATION ABOUT RECRUITMENT PROCESS STEPS

• After the application deadline, the recruitment process usually takes between 6 and 8 weeks.
• All candidates will be informed once the process is closed. Due to the high number of applications, individual feedback cannot usually be provided.
• If you have not heard from us, it means the process is still ongoing and additional candidates may be contacted.
• A reference check will be requested in the final stages of the process. Candidates will be required to provide references from former employers using professional or corporate email addresses (personal email accounts such as Gmail, Yahoo, etc. will not be accepted).

All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination.