RECRUITMENT AND SELECTION OFFICER (HOMEBASED)

GENERAL CONTEXT

Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association.

Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.

The MSF movement is built around five operational directorates supported by MSF’s 21 sections, 24 associations and other offices together worldwide. MSF OCBA is one of those directorates. The operations are implemented by field teams and the mission coordination teams; together with the organizational units based in Barcelona, Athens and decentralised in Nairobi, Dakar and Amman. The field operations are guided and supported by 5 Operational Cells, the Emergency Unit and other departments supporting operations, including the Human Resources Department.

MAIN TASKS AND RESPONSIBILITIES

1. RECRUITMENT

• Drafting advertisements for open calls for applications to publicise vacancies externally, in coordination with the publishing agency.
• Managing publications and job offers on the various communication channels.
• Follow up calls for applications to ensure their quality.
• Take part in active recruiting activities.
• To explore and follow professionals networking (academic instutions, royal colleges and other type of institutions or forum) for concrete recruitment needs. Looking for new channels to attract suitable candidates due to the specialization of OCBA operations.

2. SELECTION

A) HEADQUARTERS

• Adapting the tool for each selection process so that all processes are conducted professionally, bearing in mind the specificity of each (process evolution form, CV/interview assessment form, interview script, vacancy follow-up form, etc.).
• Making a long list by analysing and scoring CVs received and classified
• For decentralised processes run by a consultancy, be the contact person for then external consultant, receive and scoring reports of the shortlisted candidates to present to line managers.
• Activating shortlisted candidate references and internal candidate appraisals.
• Taking part in the interview and following stages, at the request of the line manager.
• Predictive index: to be the focal point for all managers so that they can optimise the software to its full potential
• Write reports on recruitment processes if required
• Focal point for all OCBA Hubs to discuss about working conditions for candidates willing to be based out oh Spain.

B) FIELD

• Filtering candidates who have sent in their CV via SFSF or who are part of a process, in accordance with the criteria set down.
• Giving tests, screening and telephone or face-to-face interviews to candidates who are accepted.
• Taking part in the Assessment Centre, as an observer or administrator, in Spain and in the rest of the world.
• Activating references (performance and behaviour) and managing candidate feedback.
• Introduce the validated candidates to their respective pool managers.
• Coordinating, monitoring and negotiating annual recruitment targets with Partner Sections or other MSF Entities within the movement.
• Direct contact with HR field Coordination team to manage Local Hired Staff applications to join International Staff Pool, dealing with full recruitment cycle of those applications.
• Direct interaction with technical referents in pertinent Departments for technical validation of field applications.
• Technical referent for missions in recruitment processes
• Direct interaction with the PM to follow the mission needs.
• Fine tune the recruitment priorities to support the unexpected field needs (emergencies etc)
• Follow and have special attention follow up and pay special attention to the balance in terms of gender and nationalities of all staff recruited.
• Share with the staff recruited the working conditions and the main lines about "mission and working conditions for OCBA missions"
• Discuss, agree, and lunch concrete recruitments strategies for specific profiles.
• Be open to consider field detachment for recruitment purpose.

C) EXTERNAL RECRUITMENT

• Focal point for HQ recruitment with external recruitment services for complex selection processes.

D) MANAGEMENT

• Closing calls for applications and selection processes for HQ and field.
• Performing the necessary SAP & SFSF management:
• Assigning vacancies and other activities of selected candidates.
• Updating candidate details and qualifications.
• Calculation of indemnities and salaries of the candidates according to the IRP system.
• Performing the various tasks and steps required as part of the recruitment and selection process.

E) OTHERS

• Involvement in unit planning, as requested.
• Drafting compliance reports and reporting.
• Participate in trainings, ex. HHRR part of the PPD.
• Participate in the selection process revision and development/ improvement.

SELECTION CRITERIA

• Experience in selecting and recruiting of 3 years.
• Fluent in French English and Spanish are mandatory.
• Experience in the humanitarian sector. Ideally field experience with MSF.
• Use of IT tools and Web 2.0 software (LinkedIn, Facebook, etc.)
• Knowledge of the SFSF and ERP-SAP system is a plus.
• Experience managing behavioural questionnaires reports. Predictive Index is a plus.

Others

• Availability to travel, to the various recruitment areas around the world.

CONDITIONS

• Post based in or Homebased or in any MSF OCBA Hub:  Bogota, Amman, Dakar or Nairobi or MSF Spain offices (Barcelona, Bilbao, Madrid, Sevilla y Valencia). Final location will be subject to the employability of the preselected candidate (residency, work permit, etc.)..
• Duration: up to end of 2025 in Full time job
• Annual gross salary: Annual gross salary: HQ-3A level + secondary benefits based on MSF OCBA Reward Policy. Subjected to local conditions
• Starting: asap

HOW TO APPLY

• To apply, please submit your CV and cover letter.
• Closing date: Jun 6th, 2025, 23:59 CET (Central European Time).

MSF is committed to achieving workforce diversity in terms of gender, race, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are encouraged to apply. We are committed to achieving a balanced gender distribution and therefore encourage women to apply.                                                

All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.